Human Resources Coordinator

Website University of Colorado Boulder

The Crown Institute is seeking a Human Resource (HR) Coordinator to support recruitment, onboarding, employee records maintenance, payroll processing, and payments for existing personnel and collaborators. The HR Coordinator follows and interprets all human resource policies, procedures, and guidelines and serves as a resource for Crown Institute staff navigating HR policies.

The University of Colorado Boulder is committed to building a culturally diverse community of faculty, staff, and students dedicated to contributing to an inclusive campus environment. We are an Equal Opportunity employer, including veterans and individuals with disabilities.

Who We Are

The Crown Institute ’s research focuses on practices, programs, and policies that foster wellness among children and youth, families and caregivers, and educators. Scholars in multiple fields work together and in partnership with families, teachers, young people, and community members. The overall approach to the study of wellness in the Crown Institute foregrounds the importance of contextual factors and addresses disparities in access to health and education, such as those related to gender, race, ethnicity, sexual orientation, language, geography, or other forms of identity. Current areas of Crown Institute work include but are not limited to participatory action research with Latinx families, mindfulness and compassion among educators and youth, and factors that support young people’s sense of belonging and agency in communities and schools. Future research may build upon existing areas of research in the Crown Institute or may explore new areas not currently represented. Our founding team brings together faculty from the Department of Psychology and Neuroscience in the College of Arts and Sciences and faculty from the School of Education.

Responsibilities

What Your Key Responsibilities Will Be

General HR Coordination and Tracking

  • Stay abreast of University HR policies and procedures.
  • Assist in the development and implementation of HR practices, policies and procedures for the Crown Institute in collaboration with the Assistant Director of Finance and HR and Director of Finance to create and maintain standard operating procedures.
  • Maintain personnel files for all employees for organizing hire paperwork, appointment modifications, and following retention policies.
  • Complete data entry in the HR system and ensure data in the systems is accurate.
  • Track appointment end dates for all personnel and complete necessary paperwork and to extend or terminate appointments, process promotion requests and position changes.
  • Conduct Employee Leave reconciliation/audits as necessary to ensure accurate leave accrual for staff.
  • Gather and provide HR updates for internal Crown Institute announcements.
  • Work with ISSS to recommend appropriate documents needed for international scholars. Process visa paperwork for international research faculty as necessary.

Payroll

  • Send out monthly and biweekly reminders for employees to complete payroll activities.
  • Review and upload monthly and biweekly timesheets for processing in the leave tracking system (MyLeave).
  • Run Monthly Funding Distribution report.
  • Process payments (student stipends) for existing personnel and collaborators.
  • Collaborate with other units as necessary.

Recruitment Support

  • Work with the Assistant Director of Finance & HR on recruitment and selection processes for vacant positions in Crown Institute including temporary, student, research faculty, and staff appointments.
  • Guide recruitment and selection process using CU, state, and departmental guidelines.
  • Ensure all necessary paperwork and personnel actions are submitted and processed promptly (i.e., background checks, I-9, payroll, benefits, etc.
  • Assist with drafting offer letters, route for approval and submit hire request to Human Resources Service Center for processing in HCM.

Onboarding/Offboarding

  • Assist with the Crown Institute Onboarding of temporary and student workers. Train new hires on reporting leave requests, timesheets and payroll processes.
  • Assist with Off-Boarding of exiting employees, exiting checklists and Leave Audit requests.

Graduate Appointments

  • Collaborate with other departments to determine policy and standard methodologies for graduate student appointments.
  • Determine appropriate sources of funding and institute education staff and faculty.
  • Coordinate with the Graduate School for overload petitions.
  • Manage the Graduate research appointments, appointment letters and necessary paperwork.
  • Prepare Graduate Student spreadsheets to submit hire requests to Human Resource Service Center.

What You Should Know

  • This position offers a hybrid work modality with both on-site and remote work hours.

What We Can Offer

  • Professional Level 1: $48,000 – $55,000
  • Professional Level 2: $56,000 – $63,000

Benefits

The University of Colorado offers excellent benefits , including medical, dental, retirement, paid time off, tuition benefit and ECO Pass. The University of Colorado Boulder is one of the largest employers in Boulder County and offers an inspiring higher education environment. Learn more about the University of Colorado Boulder .

Be Statements

Be ambitious. Be groundbreaking. Be Boulder.

What We Require

  • Professional Level 1: Bachelor’s Degree or equivalent combination of education and professional experience that can be substituted on a year-for-year basis for the degree.
  • Professional Level 2: Bachelor’s Degree and one year of human resources or closely related experience or equivalent combination of education and professional experience that can be substituted on a year-for-year basis for the degree.

What You Will Need

  • Ability to work collaboratively in a team environment.
  • Ability to work independently, be self-motivated and take ownership of tasks.
  • Attention to detail and time-management skills.
  • Good judgment with a high level of integrity, reliability, and discretion.
  • Strong analytical and problem-solving skills.
  • Excellent written and verbal communication and outstanding customer service skills.
  • Flexibility and the ability to thrive in a fast-paced environment.
  • Ability to efficiently manage multiple tasks and meet timelines.
  • Proficient in Microsoft applications (Outlook, Word, Excel, Power Point).

What We Would Like You To Have

  • One year of related professional experience that includes human resources experience.
  • Experience with PeopleSoft, Human Capital Management (HCM) System, Asana, Zoom and Teams.
  • Experience creating internal systems to optimize administrative work.
  • Knowledge of CU’s HR policies and procedures.

To apply for this job please visit jobs.colorado.edu.