Human Resources Coordinator

Website Crystal Springs Resort

Our Human Resources Department has a great opportunity for a full time Human Resources Coordinator. We are seeking a highly energetic professional to join our team. If you are highly motivated and willing to learn and grow with the company we want to hear from you.

The HR Coordinator position will support the Human Resource Department staff through administrative support including HRIS database maintenance; new hire orientations; employment verifications; files and records maintenance; ordering office supplies, and paperwork/packages inventory.

This position will be the primary processor of all personnel changes, and other personnel transactions. You will assist with benefits processing, orientation, bill reconciliation and other benefits-related administrative duties. You will also support HR Staff team members on special projects, running ad-hoc and scheduled reports, and other tasks as assigned.

Essential Duties and Responsibilities:

  • Assist employees with their Human Resources questions and issues, and ensure that appropriate follow-up is made either through final resolution or delegation of issue to another member of the HR department.
  • Responsible for I-9 maintenance and follow-up.
  • Conducts or acquires background checks and employee eligibility verifications.
  • Assist in the creation of employee job descriptions, maintain current job descriptions, and assist with performance review tracking and other tracking projects.
  • Process monthly OIG Report and assist payroll with special projects if needed.
  • Prepare onboarding folders for both programs and keep inventory up to date.
  • Maintain inventory of swag bags and keep up to date; order items as needed.
  • Prepare accurate offer letters in a timely manner
  • Ensure that job descriptions & bonus forms are attached to new hire folder
  • Perform reference checks with all new hires.
  • Prepare Monthly vendor invoices and prepare PO’s.
  • Create or update any HR Documents as approved by the Team.
  • Process new hire, termination and other personnel action paperwork into payroll system.
  • Assist with other benefit-related responsibilities including benefit orientations, bill reconciliation.
  • Assist with CORI process – organize, coordinate, follow-up, prepare purchase orders, set up fingerprinting appointments.
  • Pick up mail daily and deliver to team members.
  • Complete and respond to employment verifications.
  • Monitor form and supplies inventory and place reorders or make copies as necessary; also responsible for business card orders/reorders.
  • Responsible for all department filing, records maintenance and general overall department organization. Organizes and maintains HR files.
  • Assist with administrative duties as needed and recruiting support.
  • Ensure compliance with all applicable federal and state laws.

Required Skills/Abilities:

  • Excellent verbal and written communication skills.
  • Excellent interpersonal and customer service skills.
  • Excellent organizational skills and attention to detail.
  • Excellent time management skills with a proven ability to meet deadlines.
  • Proficient with Microsoft Office Suite or related software.
  • Experience with ADP Payroll Systems including strong working knowledge of ADP Reporting and ADP Time and Attendance is helpful but not required.
  • Knowledge of administrative tasks and responsibilities.
  • Problem solving skills and resourceful thinking.

Education and Experience:

Associate’s degree in human resources management, business administration, or a related field.
Two (2) years’ office or general administrative support experience in the field of human resources or payroll.

Work Schedule:

The hours are Monday through Friday 8:00 a.m. – 4:00 p.m.


Benefits include: Medical and dental insurance, Vision insurance, Life insurance, Employee Assistance program, Flexible spending account, Health savings account, Paid time off, Referral program, Retirement plan, Wisely Direct Deposit (get paid up to two days early).

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